Balmoral is a division of Balmoral Comtec Ltd, which is wholly owned by Balmoral Group Holdings Ltd, a privately-owned company headquartered in Aberdeen, UK. The group comprises a number of distinct business units and divisions including Balmoral Comtec, Balmoral Tanks and Balmoral Park.
Balmoral is a leading client focused company, dedicated to cost effective technology-led composite and polymer products and solutions for the global offshore energy sector.
It benefits from a comprehensive range of syntactic, polymer and insulation, processing facilities designed to produce high quality/high performance products for this demanding market. Products include drilling and production riser buoyancy, riser protection systems, thermal insulation, ROV/AUV and subsurface buoyancy through to cable protection, bend stiffeners, bend restrictors and clamps.
The company also operates the largest commercially available hydrostatic test centre in Europe for both in-house and external requirements.
The Contracts Engineer will be responsible for reviewing commercial documentation submitted during the tender process and when necessary throughout the life of the project and assisting in the preparation and submission of tenders throughout all phases of the corporate proposal process.
The candidate will compile bid packages ensuring that these are high quality, accurate and demonstrate both our Technical and Commercial strengths. They must be specific to the Clients’ requirements drawing on key selling features which will separate Balmoral from our competitors. The individual will be required to meticulously review the Client’s terms and conditions, providing clarifications to enable Balmoral to come to a mutual agreement ensuring that Balmoral’s risks are limited.
The Contracts Engineer must be able to manage their workload, ensuring that Clients deadlines are adhered to. They must maintain a professional approach all times whilst exceeding customer expectations through all stages of the transaction process.
The growth of the business is highly dependent on securing new business based on clear detailed information being provided at tender stage. To this end, the job holder must demonstrate a strong commercial acumen.
Main duties
To compile tenders for the company in line with the business plan targets. While assisting the proposals department with continual support throughout the complete bid process protecting Balmoral commercially and legally, while maintaining customer satisfaction and good client relations.
To adhere to Balmoral Comtec Core Values
- Foster harmonious team-working with other departments
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Ensure timely submission of proposals to Clients
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Identify, understand, interpret and collate customer requirements and compile compliant and alternative technical and commercial bids as required
- Understand engineering principles in order to carry out preliminary design and estimation of Balmorals products
Commercial support to the Proposals department
- Review, negotiate and periodically review:
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Client terms and conditions/documents/ITT’s/RFQ’s
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Previously agreed terms and conditions
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Confidentiality agreements
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Agency Agreements and maintain appropriate registers
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Maintain Appropriate Registers for monitoring all Commercial information
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Maintain a library of contractual documents with corresponding information ensuring this is up to date and easy to navigate through
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Ensure product track records are maintained with accurate project information
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Carry out telephone negotiations with Clients
- Work in accordance with, and update where necessary, Balmoral’s standard contracting principles
Commercial support to the Projects department
- Prepare and implement financial sureties post-award and maintain suitable records
- Review all Client purchase orders and specifications to ensure compliance with agreed terms and all docs are received
- Provide project-specific commercial guidance prior to project starting
- Provide commercial advice and guidance on an ongoing basis after award, up to close-out of projects
Commercial Support to Board of Directors
- Report and advise on Contractual Matters
- General legal support as and when required
- Liaising with external Company Lawyer as and when required
- Commercial review of Legal Documentation for other Group business
Commercial Administration
- Maintain and submit National Statistics information
- Applications for visas[NN1]
- Provide clients with information for setting up on their VDL’s / tender websites
- Help develop new documentation for department
- Able to liaise with and convey customer requirements to Design, Project Management and Production teams
- Training, support and assistance to members of the team as well as other colleagues on an ongoing basis
- Ensure that all systems are maintained and developed in line with company procedures
- As necessary, perform other duties, requiring essentially the same level of skill & responsibility
Additional Duties when required
- Receive the inputs from all involved departments and challenge proposed solutions in order to optimise costs & schedule
- Check and review bids when required
- Attend/Lead ER, CR, Handover and Kick off meetings when required
- Provide administrative support to the proposals department
- File all documentation from Clients
- Acknowledge receipt of enquiries by email or on Client portals
- Manage the ‘New Enquiries’ folder distributing key emails within the business and controlling responses ensuring that these are within the stated deadline, chasing if required, and Log new enquiries on all of Balmorals systems
- Understand the various Client portals and ensure that these are kept up to date
- Manage, compile and submit Client questionnaires
- Manage the bookings for meeting rooms
Qualifications
Required:
- Educated to degree level or equivalent
- Contractual awareness
- Strong analytical and commercial skills
- Ability to effectively manage own workload, and work within given timescales (both internal and external), ensuring project requirements are met
- Ability to multi-task and work to tight deadlines
Desirable:
- Previous work experience as a Proposals/Tendering/Contracts Engineer preferably within the Oil & Gas, Renewables or Offshore Construction industries
- Understanding of Engineering principles
- Previous estimating experience
- Good communication, organisational and negotiation skills
- Ability to work using own initiative and to work as part of a multi-disciplinary team.
- Pro-active forward looking approach
- Commitment to provide excellent Customer Care
- Ability to read and understand specifications and drawings
Key Competencies:
- Teamwork – Being able to get on with other people and work with them efficiently. Being able to give honest and constructive feedback to others.
- Problem Solving - Anticipates potential problems and develops appropriate solutions, through use of logic, objectivity and initiative.
- Commercial Awareness – Understands the business and the industry demands, as well as being aware of the commercial risk and potential impact within the market place in which Balmoral operates. In addition, extensive knowledge of contracts in the Oil and Gas Industry.
- Decision Making - Judges the necessity for decisions with the need for consultation. Uses objectivity and a range of techniques to establish the key issues influencing the decision and considers the risks and potential before taking a decision, involving and consulting as appropriate.
- Continuous Improvement - Develops creative ways of improving performance and utilising technological solutions where appropriate.
- Managing Change - Adopts a flexible approach to plans and working practices to accommodate new initiatives and successfully adapts to a new working environment or culture.
- Communication - Presents information to others clearly, ensuring understanding. Establishes information flows between self, departmental management and other key players to ensure effective information sharing to achieve the required standards and agreed goals.
- Analytical Thinking – The ability to tackle a problem by a logical, systematic, sequential approach. Prioritising workloads to ensure that deadlines are met for key tenders.
- Technical Expertise – Can demonstrate a sound understanding of Engineering principles in order to solve problems, as well as show an interest in learning to further develop skills.
- Initiative – Can identify what requires to be done and doing it before being asked or before the situation requires it by taking independent action.
- Thoroughness – Ensures that one's own and others' work and information are complete and accurate; carefully preparing all documentation and correspondence; checking work where required.
- Teambuilding - Ensures co-operation with other departments to ensure achievement of agreed goals. Communicates a customer focused vision and acts effectively and objectively to resolve conflict, minimising disruption to the operation of the department.
- Health and Safety - Understands the Health and Safety legislation pertinent to area of operation and ensures their consistent implementation in the workplace, in a fair and reasonable manner.
Performance Measures:
- Maximising opportunities by providing alternative and/or value engineered solutions
- Timely presentation of tender, reports etc.
- Continual improvement of accurate costs, information provided to clients, systems and processes
- Meticulously reviewing commercial documents