HR Advisor - Aberdeen

Human Resources
Ref: 590 Date Posted: Thursday 11 Jul 2024

Balmoral, a division of Balmoral Group, provides surface and subsurface buoyancy, insulation and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries.

We are recruiting for an HR Advisor to work as an integral part of a small HR Team to ensure efficient and effective HR generalist support mainly for the Production area of the business. This is a busy role covering all aspects of the HR function with scope for creative project work within HR and L&D.  Applicants should have experience in generalist HR, particularly with employee relations, absence management and in using IT skills for systems and reporting. Previous experience may have been gained in a similar role or a role that has allowed exposure to these areas, preferably in a manufacturing/ production environment. This is an office position,37.5 hours per week, with an 8 am start (may be changed to 8.30 am if required) and the flexibility to finish at 2.30 pm on a Friday.  

MAIN DUTIES AND RESPONSIBILITIES OF THE JOBHOLDER

  • Provide an advisory service to employees ensuring full awareness of rights and entitlements.
  • Support line management with high quality HR advice, guidance and best practice on HR processes, policies, and employment law to effectively manage their teams.
  • Provide employee relations support in areas such as disciplinary and grievance.
  • Support the weekly payroll process ensuring new starts, leavers, salary changes and adjustments are submitted accurately and on time.
  • Liaise with line managers on shift pattern and other changes.
  • Assist line managers with review of job descriptions and recruitment adverts.
  • Maintain the company website and job boards with vacancies.
  • Liaise and build relations with recruitment companies.
  • Provide support with interviews, documentation, arrangements and attend interviews when required.
  • Issue contracts of employment, supporting documents and conduct right to work checks.
  • Issue and coordinate employment references.
  • Deliver and maintain an accurate and informative induction programme.
  • Support the full onboarding process.
  • Support, update and maintain accurate and secure electronic HR records and HR database.
  • Support HR Team with weekly absence and anomaly reports using HR database.
  • Assist line managers by actively managing and following up on absences.
  • Manage absence, in collaboration with line managers, and liaise with occupational health on employee referrals.
  • To regularly create and produce people metrics reports in relation to the content of the HR database, ensuring that the data is presented accurately and, in a user-friendly format, including look up functions, pivots, and graphs etc where appropriate.
  • Source training, manage booking and issue joining instructions.
  • Ensure training certification is received, systems updated, and records maintained.
  • Support the Balmoral Learning and Development initiatives such as competency, training and succession planning.
  • Prepare leavers documents, conduct exit interviews and analyse themes.
  • Support HR administration in the maintenance of the site Drivers Licence checks ensuring compliance is met, processing of safety glasses requests.
  • Ensure HR Information Boards are regularly maintained.
  • Support the Balmoral People Strategy initiatives and be an active member of the Engagement Pillar Team.
  • Involvement in HR project work and opportunities.
  • Live the Balmoral values and demonstrate in all aspects of work. 
  • Promote equality, diversity and inclusion throughout the business.

Qualifications       

  • Relevant HND or degree level qualification or appropriate experience equivalent
  • CIPD Qualified or working towards CIPD accreditation.

Experience

Required:     

  • Min 3 years relevant HR generalist experience.
  • Demonstrable and up to date knowledge and understanding of employment legislation and best practice.

Skills/Training

Required:

  • High level of Confidentiality at all times
  • Attention to detail.
  • Customer-facing skills.
  • Ability to quickly develop effective working relationships.
  • Excellent organisational and administrative skills.
  • Strong communication skills.
  • Genuine Team worker.
  • Analytical skills.
  • Creative thinker.
  • Excellent Computer skills and understanding of systems with a keen interest in working with HR systems. (including good command of Microsoft Excel, PowerPoint, Word and Outlook Office packages and experience with HR systems).