Balmoral Comtec, a division of Balmoral Group, provides surface and subsurface buoyancy, insulation and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries.

We are looking for a Project Coordinator to join our team based in Balmoral Park, Aberdeen.

BRIEF DESCRIPTION OF THE JOB'S FUNCTION

• Provide support to the Project Engineers in coordinating, scheduling, and tracking project activities on site.
• Facilitate smooth communication between various stakeholders at all levels of the business, ensuring that project timelines, resources, testing and deliveries are met.
• Assist in maintaining accurate project documentation and reporting, enabling successful project delivery.

 MAIN DUTIES AND RESPONSIBILITIES OF THE JOBHOLDER

Coordinate with internal teams (engineering, production, procurement, etc) and external stakeholders(e.g third party inspectors) to ensure projects run to the required schedule.

• Assist with procurement activities by tracking orders, ensuring timely delivery of materials per the schedule.
• Ensure all materials are ready and available for testing purposes.
• Identify and report potential risks or issues to the Project Engineers.
• Track and document any project deviations or issues, escalating them as necessary to ensure swift resolution.
• Prepare and update project status reports, meeting minutes, and other required documentation, ensuring accurate and timely distribution to stakeholders.
• Attend project meetings, capturing key action points and ensuring they are followed up and completed on time.
• Act as a point of contact for the project team, facilitating clear communication between all involved stakeholders where necessary.

WORKING RELATIONSHIPS

WITH WHOM THERE IS REGULAR WORKING CONTACT:

• Senior Project Manger
• Project Manager
• Project Engineers
• Production Managers
• Production Supervisors
• Buyers
• Design Engineers
• Subsea Test Centre Team
• Technical Team
• Planning Manager
• Stores Team
• Transport & Customs Team Leader Stores

THE JOBHOLDER

Qualifications, Experience, Skills and Training & Key Competencies

Note that criteria listed as “Required” will be strictly applied in the recruitment process – candidates who do not meet these criteria will be rejected.

Qualifications

Required:      

• Higher National Certificate (HNC) or Higher National Diploma (HND) - Ideally in a relevant field such as Project Management, Engineering, Manufacturing, or Business.
• PRINCE2 Foundation or APM Project Fundamentals Qualification (PFQ).

Experience

Required:      

• Experience in a similar role within the Oil and Gas, manufacturing, or construction industry is typically expected. Experience coordinating projects in a fast-paced, regulated environment would be highly advantageous.
• Hands-on experience with project documentation, scheduling, and working with multidisciplinary teams.
• Proficiency in relevant software tools such as Microsoft Office (Excel, Word, PowerPoint) and any project management software (e.g., Microsoft Project).

Skills / Training

Required:

• Demonstrate an ability to effectively utilise resources, and the ability to plan, control, and take responsibility for own work
• A good knowledge of Microsoft Word and Excel packages
• Strong communication skills
• General office administration experience
• Keyboard and computer systems skills.
• Computer literacy.
• Familiarity with Balmoral Group business and systems.
• Familiarity with Balmoral Group products and services.

Key Competencies

Required:

• Good presentation, communication and people skills.
• Good teamwork.

Additional Responsibilities

• Follow company’s Health & Safety Procedures
• Responsible for responding to demands of job (as required out of hours working)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the incumbent of this position.

Please note that Balmoral Comtec is unable to support employment visa sponsorship at this time.